•Our legal status under UK data protection law is that of a data controller and in this capacity we will securely store and process your personal information which you have provided to us. Data controller is a legal term used in the Data Protection Act 1998 (the Act) to signify the person who controls what to do with any given personal information.
•What personal information do we collect from you?
•How is your personal information processed, stored and kept secure?
•How do we use your personal information?
•Do we share your personal information with anyone else?
•Are there any age restrictions on supplying personal information to us?
•How long will we keep your personal information?
•Changing your mind about receiving marketing messages.
•Access to personal information and keeping your personal information accurate and up-to-date.
•How to contact us.
1. What personal information do we collect from you?
1.1 What is personal information? Personal information is any information that allows someone to identify you, including, for example, your name, address, telephone and mobile numbers, email address, as well as any information about you that is associated with or linked to, or could be linked to, any of the foregoing data.
1.2 Your personal information is collected when you register or fill in a form on a Website, contact Mediolana, or complete a form in any of our publications which may relate, for example, to subscriptions, competitions, offers and promotions. This includes information you provide when you register to use our Website, subscribe to newsletters, place an order or participate in discussion boards on our Website. The information you give us may include your name, address, email, phone number and payment details.
1.3 Personal information that is provided by you will only be used for the purpose for which it is provided, unless you are informed otherwise at the time of giving the information.
1.4 Mediolana may from time to time collect information from you for the purpose of creating de-personalised data that does not reveal your identity. Mediolana uses this information to improve our products and occasionally for other internal purposes. This information is only used in de-personalised form and is not connected to any name, address or other personal identifying information.
2. How is your information processed, stored and kept secure?
2.1 Your personal information may be processed both in and outside the UK. When you submit your details in whichever country you are situated you agree to the information being processed in the UK.
2.2 We may also process or transfer your personal information outside the UK (and possibly to places outside the European Economic Area, which is all EU member states plus Norway, Iceland and Liechtenstein). Mediolana may take reasonable steps to ensure that any transfer of your personal information to a country or territory outside the European Economic Area, whose laws may provide for a lesser standard of protection for your personal information than that provided under European law, shall have adequate protection (such as model contractual arrangements as approved by the EU).
2.3 No data transmission over the internet can be guaranteed to be 100% secure and whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us and you do so at your own risk.
3. How do we use your personal information?
3.1 Mediolana processes personal information for the following purposes:
•providing you with goods and/or services that you have requested and communicating with you about those products and services;
•monitoring, developing and improving the Websites, our services and your experience;
•providing a personalised service;
•conducting market research surveys;
•providing you with information about Mediolana's, or our business partners' products and services where you have provided your consent. You will always be able to opt-out or unsubscribe from these messages;
•send out email alerts you have agreed to receive. You will always be able to unsubscribe from these messages;
•processing and dealing with any complaints or enquiries made by you or legally on your behalf;
•we may also be required to disclose your personal information to authorities who can request this information by law that is binding on Mediolana, for instance for the prevention and detection of crime, the capture or prosecution of offenders and the assessment or collection of taxes; and
•other purposes related to any of the above.
4. Do we share your personal information with anyone else?
4.1 We may share your personal information within our organisation for any lawful purpose.
4.2 We may disclose your personal information to partners of Mediolana who supply services to you on behalf of Mediolana and who need to process personal information in the provision of such services. When you request goods and services from Mediolana, you are consenting to the disclosure of your personal information to Mediolana's partners who may provide such goods and services under contract and guarantee to our satisfaction that they have sufficiently robust processes in place to ensure the security of your personal information whilst it is in their care.
4.3 We may disclose your personal information to third parties:
•In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
•If all or substantially all of our assets are acquired by a third party, in which case personal data held by us about our customers will be one of the transferred assets.
4.4 We may disclose depersonalised data (such as aggregated statistics) about the users of our Websites in order to describe our sales, customers, traffic patterns and other site information to prospective partners, advertisers, investors and other reputable third parties and for other lawful purposes, but these statistics will include no personally identifying information.
4.5 Under certain circumstances we may occasionally be required by law, court order or governmental authority to disclose certain types of personal information and we reserve the right to comply with any such legally binding request. Examples of the type of situation where this would occur would be:
•in the administration of justice;
•where we have to defend ourselves legally;
•in complying with the mandatory requirements of a government department collecting information; and
•to protect or defend the rights or property of Mediolana Limited or users of our services.
4.6 Other than this, Mediolana will not disclose any of your personal information to any other third parties without your consent.
5. Are there any age restrictions on supplying personal information to us?
If you are aged 16 or under, please get your parent/guardian's permission beforehand whenever you provide personal information to the Websites. Users without this consent are not allowed to provide us with personal information. If we become aware that you are under 16 and are attempting to or have submitted personal information via the Websites without your parent/guardian's permission, we will not accept such information and we will take steps to remove such information from our records. This may involve us having to access and verify your age and other relevant details.
6. How long will we keep your personal information?
We will hold your personal information on our systems only for as long as is necessary.
7. Changing your mind about receiving marketing messages.
8.1 "Cookies" are pieces of information that a website transfers to your hard drive to store and sometimes track information about you. Cookies are commonplace. They help you to get the most out of your visit to our Websites.
8.2 We may collect information about your computer including, where available, your IP address, operating system and browser type for system administration as part of our audit trail process. Most web browsers automatically accept cookies, but if you prefer, you can change your browser to prevent that. You are not obliged to accept cookies and you can adjust your browser's setting to prevent it from accepting cookies on your computer - go to www.allaboutcookies.org for instructions on how to disable cookies. However, you may not be able to take full advantage of our Websites if you do so.
•Gather customer journey information across our sites and fulfil any of your requests;
•Ensure your privacy when you visit our secure sites;
•Store login details for our secure sites;
•Store details of your marketing preferences to improve and enhance your visit to our sites;
•Evaluate our sites' advertising and promotional effectiveness;
•Remember settings you have applied to a Website such as layout, font size, preferences, colours etc;
•Detect if a service has already been offered to you so that we don't ask you again.
•Third Party Cookies
Mediolana uses Google Analytics, which sets a cookie in order to anonymously identify when users return to specific websites.
Google uses the information sent with this cookie to store a history of website pages visited in a user's session. According to Google, this data will not be used to associate any part of your identity, anonymous or not, with any other data held by Google.
Further information about how to opt-out of this cookie can be found at http://www.google.com/intl/en/privacypolicy.html
·Facebook Like Button cookies
When you create or log in to an account on http://www.facebook.com cookies are stored on your computer in order to remain logged-in to your Facebook account when visiting http://www.facebook.com again. The Facebook Like Button used on our Websites is hosted by Facebook and your browser therefore sends this cookie data to Facebook when creating the button inside your browser. This data is used by Facebook in order to associate the Facebook Like Button with your Facebook account.
·Twitter Share Button
When you create or log in to an account on http://www.twitter.com cookies are stored on your computer in order to remain logged-in to your twitter account when visiting http://www.twitter.com again. The Twitter Share Button used on our Websites is hosted by http://www.twitter.com and your browser therefore sends this cookie data to Twitter when creating the button inside your browser. This data is used by Twitter in order to associate the Twitter Share Button with your Twitter account.
·Google +1 Button
When you create or log in to an account on http://www.google.com cookies are stored on your computer in order to remain logged-in to your Google account when visiting http://www.google.com again. The Google +1 Button used on our Websites is hosted by http://www.google.com and your browser therefore sends this cookie data to Google when creating the button inside your browser. This data is used by Google in order to associate the Google +1 Button with your Google account.
Mediolana may use Google Display Planner to serve advertisements. Advertisements are received from Google Display Planner servers to your browser along with a cookie to anonymously identify you as you visit websites which serve advertising from Google Display Planner servers.
More information about this cookie, including how to opt-out of receiving the cookie can be found at http://www.google.com/settings/ads/onweb/
From time to time, advertisers may include digital assets which set cookies on an advertiser's domain or on the domain of our Website. These cookies will only store anonymous information about your interaction with a specific advert and will not be used to personally identify you.
You may find out more information, including how to opt-out of these cookies being set in your browser by visiting http://www.youronlinechoices.com/uk/your-ad-choices
9. Social Media.
9.1 Social networking sites, such as Facebook, among others, may work with us as third party partners. We also work with application developers who specialise in social media, so that we can connect with your social networks. We provide access to our Websites for third parties and business partners so that we can generate interest in our products and services among members of your social networks and to allow you to share product and service interests with friends in your network.
9.2 We do not control how your personal information is collected, stored or used by such third party sites or to whom it is disclosed. You should review the privacy policies and settings on any social networking site that you subscribe to so that you understand the information they may be sharing. If you do not want your networking sites to share information about you, you must contact that site and determine whether it gives you the opportunity to opt-out of sharing such information. Mediolana is not responsible for how these third party sites may use information collected from or about you.
10. Other websites.
10.2 Mediolana accepts no responsibility or liability for any third party practices on third party websites. Mediolana advises you to carefully read third party privacy statements prior to the use of any third party website.
11. Your rights.
•As a consumer, you have rights when it comes to your data:
11.1 The right to be informed. At every point where we are collecting your data, we will inform you of why it is being collected and how it is being processed.
11.2 The right of access. If you wish to see what information we hold on you, you may send us what is called a Subject Access request. We will require photocopies of two pieces of identification, one of which must be a passport photograph page or driving licence. We will respond within 30 days of receipt of your request. There is no cost to you in requesting to see your data, but please note that we reserve the right to charge you if you make subsequent requests. You can use the contact details below for a Subject Access Request.
11.3 The right to rectification. We offer the opportunity to amend your personal information by contacting us using the details below.
11.4 The right to erasure. If you wish to cancel all communications with us, we can anonymise or de-identify your data. Please contact us using the details below. Please make sure you inform us of all email accounts, profiles, names etc that you may have used with us that you wish to erase.
11.5 The right to restrict processing. You can opt-out or restrict the processing of your data by:
·Amending your cookie settings in your browser
·Unsubscribing from postal and email communications via the relevant channels
You have the right to complain to a supervisory authority. In the UK this is the Information Commissioner's Office.
12. How to contact us.
The Data Controller, Mediolana Limited, Office 4, 219 Kensington High Street, London W8 6BD
Last updated: 01/2019
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